Departmental Correspondence

Each year institutions must conduct a User Access Review of the secure web portals that transmit FERPA-regulated information between institutions and the Texas Higher Education Coordinating Board (THECB).

2018-19 Educational Aide Exemption (EAE) Final Allocation This memo is to announce the enclosed 2018-19 final allocation amounts which are based on the appropriation from fiscal year 2019 for the EAE program.

After reviewing the TCWS reallocation requests and the low?level of available funding, the agency has determined there will be no reallocation for the TCWS program for FY 2018.

2020-21 (FY 2021) Financial Aid Database (FAD) Report Manual Memo: Announces the release of the FY 2021 FAD Report Manual.

The “Grant Agreement using GEER Federal Funds” requires public institutions to disburse Emergency Educational Grants (EEG) to eligible students by Nov. 2, 2020. Below are two important deadlines to help ensure that all EEG funds are spent.

• Institutions have until Nov. 6, 2020, to request any reallocated EEG funds.
• Any unexpended Emergency Educational Grant funds must be returned to the THECB by Nov. 16, 2020.

To find answers to frequently asked questions, reporting requirements, and other important information associated with the GEER fund for state grants and Emergency Educational Grants, visit the Student Financial Aid Programs webpage à GEER State Grant and Emergency Educational Grants.

Institutions can now submit requests for state financial aid funding for FY 2021 (2020-21). 

The Texas Higher Education Coordinating Board (THECB) received funding through the Governor’s Emergency Education Relief (GEER) Fund to support Emergency Educational Grants and the TEXAS Grant, TEOG, and TEG programs. In order to receive GEER funding, institutions were required to sign a contract that includes monthly and closeout reporting provisions.

Institutions that are eligible for Title III funds from the U.S. Department of Education (ED) are exempt from the Texas College Work-Study (TCWS) and Work-Study Student Mentorship Program (WSMP) matching requirement that participating entities (e.g., institution, nonprofit employer, school district) must provide a certain percentage of an employed student's wages. To qualify for the exemption, institutions must submit a current copy of the Title III Eligibility Letter to the Texas Higher Education Coordinating Board.

The Texas Higher Education Coordinating Board (THECB) is required to collect data on state campus-based programs and retain from each public institution current guidelines for administering the Texas Public Educational Grant (TPEG) program.

Enclosed is the required form that participating private and all public institutions will use to report data for the FY 2020 (2019-20) academic year. 

The 2021-22 TASFA (English and Spanish) is now available on the College for All Texans website and the Student Financial Aid Programs Information webpage under Program Resources.

The 2021-22 Texas Application for State Financial Aid (TASFA) is available for institutional use only. This early release gives institutions time to customize the TASFA and post it online for the Oct. 1 release to students and provide the TASFA to vendors for software updates.

Beginning today, Oct. 2, 2020, the Texas Higher Education Coordinating Board (THECB) is now accepting files for the FY 2020 (2019-20) FAD Reporting Cycle 3. Enclosed is the current FAD manual, which is also posted on the Student Financial Aid Programs Information webpage under Program Resources.