Departmental Correspondence

The deadline to submit completed recommendation forms for the 2018-19 (FY 2019) Good Neighbor Scholarship Program is April 13, 2018.

The deadline to submit the FY 2019 Opt-In/Opt-Out survey is April 6, 2018. These programs include the Educational Aide Exemption (EAE), Texas College Work-study (TCWS), Texas College Work-Study (TCWS) Mentorship and Tuition Equalization Grant (TEG).

The Texas Higher Education Coordinating Board (THECB) has calculated the default and loan forgiveness rates for the B-On-Time program using a method that mirrors the federal methodology of using a three-year cohort.

The Texas Higher Education Coordinating Board (THECB) is required to invite all eligible institutions the opportunity to participate in certain state financial aid programs in order to be included in the allocation calculation process on an annual basis. These programs include the Educational Aide Exemption (EAE), Texas College Work-study (TCWS), Texas College Work-Study (TCWS) Mentorship and Tuition Equalization Grant (TEG).

The chart below shows the reallocated funds that will be distributed to the institutions that
submitted a reallocated request form by February 20, 2018 for the Toward EXcellence,
Access and Success Grant (TEXAS Grant), Texas Educational Opportunity Grant (TEOG),
and Tuition Equalization Grant (TEG).

B-On-Time (BOT) FY 2018 Reallocation Calculation
This memo shows the reallocated BOT funds that will be distributed to both public and
private institutions that submitted a reallocated request form by February 20, 2018.

In the coming months, the Financial Aid Services area will be redesigning the Q&As that were previously available on the Student Financial Aid Programs Information Website (SFAP) under "Resources". During the redesign process, the documents will be unavailable, and a notification will be sent out to the institutions once they are reposted.

The 2018-19 recommendation form for the Good Neighbor Scholarship (GNS) program is now available through the CBPASS portal.

Financial Aid Database Report Update FY 2018

The Texas Higher Education Coordinating Board is working diligently to assist and support the institutions with FAD file processing and error resolution.

During the FY 2018 FAD reporting cycle one, necessary updates to the reporting process were identified and have now been completed.

DEADLINE REMINDER: 2018-19 Kenneth H. Ashworth Fellowship Program As a friendly reminder, the nomination application deadline for the Kenneth H. Ashworth Fellowship Program is February 20, 2018.

FY 2018 allocation usage reports for the TEXAS Grant, TEOG, TEG and BOT programs as of February 6, 2018

maximum award amounts for the state financial aid programs for the 2017-18 year

The School Allocation Report accessed through the Higher Education Loan Management System (HelmNet) online portal is temporarily unavailable due to system maintenance. 

Due to the challenges many institutions have reported with pulling data for reporting cycle one, we are no longer requiring institutions to submit an error-free file by January 31, 2018. However, each institution’s file must be completely error-free and validated by the February 28, 2018 deadline.

Beginning 2018, institutions are required to submit a more comprehensive FAD Report three times a year to consolidate data collection.

The Bilingual Education Program FY 2021 Biennium Report Memo notifies institutions participating in the Bilingual Education Program during the 2020-21 biennium to submit the Bilingual Education Scholarship Program 2020-21 Biennium Report. The 2020-21 biennium includes the 2019-20 and 2020-21 academic years.