Departmental Correspondence

July 28, 2020
Texas College Work Study 2018-19 Data Request Memo

The Texas Higher Education Coordinating Board (THECB) compiles an annual Financial Aid Report (FAR) concerning student financial aid at Texas public and private/independent institutions of higher education. The report is created in accordance with Texas Education Code (TEC) section 56.082, which calls for the THECB to report the number of Texas College Work-Study (TCWS) students employed by for-profit or nonprofit employers.

To comply with reporting requirements, the institutions on the enclosed list must provide employer status of “for-profit” or “nonprofit” for each TCWS student for the 2018-19 (FY 2019) year.

By Student Financial Aid Programs
August 13, 2020
Bilingual Education Program Guidelines Update FY 2021 Memo

Enclosed are the updated 2020-21 Bilingual Education Program Guidelines that include clarification regarding eligibility requirements for the program. One of the requirements to receive an award of program funds is that qualified students must successfully pass the State Board for Educator Certification Bilingual Target Language Proficiency Test.

By Student Financial Aid Programs
August 13, 2020
Texas Armed Services Scholarship Program FY 2021 Award Amount Memo

The Texas Higher Education Coordinating Board announces the maximum award amount for the Texas Armed Services Scholarship Program (TASSP) for the 2020-21 academic year: the annual amount for initial and continuing awards is $10,000.

By Student Financial Aid Programs
August 13, 2020
Blind or Deaf Student Exemption Fact Sheet Memo

Financial Aid Services (FAS) announces the release of a new resource for public institutions: Exemption for Blind or Deaf Students - Fact Sheet. FAS developed the fact sheet to help institutions assist students who are blind or deaf that qualify for an exemption of tuition under Texas Education Code, Section 54.364, and are attending a public college or university in the state of Texas. 

By Student Financial Aid Programs
August 13, 2020
Loan Processing Schedule Update 2020AUG12 Memo

The Texas Comptroller’s office payment system USAS, will be down from Aug. 31 – Sept. 1, 2020 for year-end processing. Note: Thursday, Aug. 13, 2020 is the last day for borrowers to accept a Loan Approval Disclosure (LAD) in order for funds to arrive at the institution prior to Aug. 28, 2020.  

By Student Financial Aid Programs
September 29, 2020
Title III Eligibility Letter Survey Memo 2019-20

Title III Eligibility Letter Survey Memo 2019-20

By Student Financial Aid Programs
January 30, 2020
Tuition Equalization Grant (TEG) Award Amounts for 2020-2021 (FY 2021) Memo

Tuition Equalization Grant (TEG) Award Amounts for 2020-2021 (FY 2021) Memo

By Student Financial Aid Programs
January 30, 2020
Toward EXcellence, Access and Success Grant and Texas Educational Opportunity Grant (TEOG) Award Amounts for FY 2020-2021 Memo

Toward EXcellence, Access and Success Grant and Texas Educational Opportunity Grant (TEOG) Award Amounts for FY 2020-2021 Memo 

By Student Financial Aid Programs
October 2, 2019
State Campus Based Programs FY 2019 Annual Report Memo

State Campus-Based Programs Annual Report FY 2019 Memo 

By Student Financial Aid Programs
October 31, 2019
Work-Study Student Mentorship Program (WSMP) Updates Memo

Work-Study Student Mentorship Program (WSMP) Updates Memo

By Student Financial Aid Programs
October 31, 2019
B-On-Time (BOT) Loan Reallocation Process for FY 2020 Memo

B-On-Time (BOT) Loan Reallocation Process for FY 2020 Memo 

By Student Financial Aid Programs
December 7, 2018
Award History Data FY 2019 Memo

The award history database now includes 2017-18 information for the TEXAS Grant, TEOG, and TEG programs. The award history output is populated using data from the Financial Aid Database (FAD) and the end-of-year (EOY).

By Student Financial Aid Programs
December 7, 2018
Bilingual Education Scholarship Program 2018-19 Biennium Report Memo

Each institution participating in the Bilingual Education Scholarship Program during the 2018- 19 biennium is required to submit a report that collects the program’s performance measures. The 2018-19 biennium includes the 2017-18 and 2018-19 academic years.

By Student Financial Aid Programs
November 28, 2017
Kenneth Ashworth Fellowship Program 2018-19 Memo

The Kenneth H. Ashworth Fellowship Program was established in 1997 by the members of the Texas Higher Education Coordinating Board (THECB) to honor Dr. Ashworth for his 21 years of service as Commissioner of Higher Education. The purpose of the program is to provide financial assistance to students with financial need enrolled in a graduate program leading to a career in public affairs, public service or public administration.

By Student Financial Aid Programs
December 7, 2018
User Access Portal FY 2019 Annual Review Reminder Memo

This is a friendly reminder that the deadline to review the User Access spreadsheet, complete the Verification Survey Form, and to submit necessary updates is December 21, 2018.

By Student Financial Aid Programs
October 19, 2017
User Access Portal FY 2018 Annual Review Memo

Financial Aid Services (FAS) requires an annual User Access Review for the secure web portals used to transmit information between institutions and the Texas Higher Education Coordinating Board (THECB). The three main financial aid portals include: Higher Education Loan Management System (HelmNet), Coordinating Board Pass (CBPASS) and MOVEit DMZ.

By Student Financial Aid Programs
November 14, 2018
State Financial Aid FY 2019 Deadlines Reminder Memo

This is a friendly reminder of upcoming deadline dates that occur during the November and December months:

 • State-Funded Campus-Based Programs

• B-On-Time (BOT) Reallocation

• Top Ten (Top 10%) Percent

• FY 2018 Financial Aid Database Certification  

• User Access Portal Review

By Student Financial Aid Programs
November 14, 2018
Student Financial Aid Programs FY 2019 Frequently Asked Questions Notification

Frequently Asked Questions Now Available on the Student Financial Aid Programs Webpage! November 1, 2018 A Little History From 2011-2015, the Grants and Special Programs team (now called Financial Aid Services) regularly published a compilation of questions and answers to provide guidance to the institutions participating in the state’s financial aid programs. The THECB Q&A’s, as they were known, were posted on our website in a PDF format. Over the years, changes to statute, rules, and program administration have made some of the answers within the documents outdated. In March 2018, the documents were removed after the announcement of a complete redesign of the Q&A’s. Feedback from the financial aid community requesting the return of the Q&A’s has prompted FAS to move in a new direction, with a more standard structure that is easily accessible and provides a simplified directory online. Student Financial Aid Programs is excited to announce the launch of a Frequently Asked Questions (FAQ) webpage! 

By Student Financial Aid Programs
November 14, 2018
Student Financial Aid Programs 2018-19 Program Guidelines Corrections Notification

Financial Aid Services has identified two errors in the 2018-19 Texas B-On-Time (BOT) and Texas Opportunity Educational Grant (TEOG) Program Guidelines that were posted on the Student Financial Aid Programs webpage on August 22, 2018.

By Student Financial Aid Programs
November 14, 2018
B-On-Time Loan FY 2018 Counseling Completion Report Available Update

The B-On-Time (BOT) Counseling Completion Report has been restored and is now available through the Higher Education Loan Management (HelmNet) portal under the Allocation Lookup link.

By Student Financial Aid Programs